2026 Annual General Meeting

On September 23,2026 Annual General Meeting of the Society there will be a Special Resolution to update the Society by-laws to comply with current BC Society Act. The Board is also taking this opportunity to introduce some governance changes to the Society;

1.1 (s)                  Changing the membership year to January 1 – December 31 to be consistent with the Society fiscal year.

4.5 (a) & (b)      Providing alternate means for Notice of General Meetings.

5.1                        Provide adjournment of a General Meeting if there is a lack of quorum, allowing to convene the meeting within 30 days.

7.2 (g)                  Employees and their spouses are ineligible to be nominated as Directors.

7.9                        Introducing term limits for Directors.

7.12                     Provision for Board of Directors to remove a Director before the expiration of their term.

8.1 (f)                   Nominations will no longer be permitted from the floor at a General Meeting.

10.4                     Allowing two days notice for Board meetings.

10.5 (d) & (e)   Providing clarity regarding open meetings and in-camera meetings.

15.6                      Removing reference to the Executive Committee, the duties and the responsibilities of all standing committees are set out by the terms of reference adopted by Board resolution.

19.1                     Upon dissolution of the Society any assets will be distributed to “qualified donees” as defined by the Income Tax Act.

The full replacement document may be viewed here, and compared with the current bylaws.

Society members will be asked to vote on the following Special Resolution:

RESOLVED as a special resolution that the current bylaws of the Society be deleted in their entirety and that the form of Bylaws attached hereto as Schedule A be adopted as the Bylaws of the Society in substitution for, and to the exclusion of, the existing Bylaws of the Society, with effect upon the electronic filing of a Bylaw Alteration Application with the British Columbia Registrar of Companies. Authorization.

Society members will also be asked to vote on the following ordinary resolution:

RESOLVED as an ordinary resolution that the solicitors for the Society, Miller Thomson LLP, be and are hereby authorized to electronically file the Bylaw Alteration Application giving effect to the amendments approved herein.

We value your voice and participation in shaping the future of our Society, if you have any questions or comments please do not hesitate to reach out to Christine McCallum at cjmaccallum@gmail.com.

AGM Agenda

• Introduction
• Traditional Welcome
• Reports
• President
• Treasurer
• Executive Director & 2026-2030 Strategic Plan
• Appreciations for 2025-2026 Board
• Introduction of Election Process
• Break (5 minutes)
• Candidates for 2026-2027 Board
• Nominations from the floor
• Candidate speeches
• Elections for Board and bylaw changes
• Announcement of Election Results
• Closing Remarks and Adjourn

Voting Eligibility

Help shape the future of Britannia! All those who are 16 years of age and older and members of the Society as of 9:00pm on Sep 9, 2026 are eligible to vote in the election and stand for election.

You can obtain a free membership over the phone by calling 604.718.5800 (1), in person, or online here. Memberships are valid until December 31, 2026.

There are seven director positions, two youth positions, and one staff representative position up for election.

Run for the Britannia Board

There are two ways to run for the Board of Management:

1. Declare yourself a candidate in advance. Contact us by phone at 604.718.5815 or email britanniacc@vancouver.ca.  Write a brief biography (150 words max.) describing who you are, and noting your community interests and relevant experience. The bio will be available on our website leading up to the AGM. You will be asked to prepare a short speech (one minute max.) to deliver at the AGM.
2. Nominate yourself from the floor at the AGM. Attend the AGM on Sep 23, 2026 and nominate yourself from the floor.

If you have any questions, please contact britanniacc@vancouver.ca.

Annual General Meeting Minutes Archive